HVAC software, built for heating and cooling companies only
Your whole shop,
one screen,
one price.
HVAC Dock is business software for heating and cooling contractors. Customers, the schedule board, estimates, invoices and customer texting live in one place, and your technicians run their day from the phone already in their pocket. It is priced per company, not per person, so adding a helper in May does not mean a sales call.
14 days free · card on file · nothing charged until day 15 · cancel in one click
Tonnage and SEER on every unitSerial and model captured in the fieldGood, Better, Best estimatesTexts from your own numberMaintenance plans that bill themselvesOne database per companyNightly backupsTonnage and SEER on every unitSerial and model captured in the fieldGood, Better, Best estimatesTexts from your own numberMaintenance plans that bill themselvesOne database per companyNightly backups
minutes from "can you send me a quote" to an estimate the customer can approve on their phone
per-user fees. Ever.
days free, no charge until you decide
database per company. Your data is never mixed with anyone else's
What is inside
Everything an HVAC office needs. Nothing it does not.
HVAC dispatch and scheduling, on one board
Every job for the day sits under the tech who owns it. Drag one to a new hour and the customer gets a text with the new window. Double bookings and addresses outside your service area show a warning, not a wall.
Estimates customers say yes to
Good, Better, Best with photos. The homeowner picks one and signs on her phone, and HVAC Dock keeps a record of who approved it, when, and from where. Then it becomes the job.
Texting that sounds like you
Your business number, your templates, quiet hours respected. "On my way" is one tap.
Customers and their equipment
Every unit with make, model, serial, tonnage and filter size. History you can read in the driveway before you knock.
Invoices and card payments
Deposits, pay links, automatic receipts. The money lands in your own Stripe account at Stripe's rate.
Maintenance plans that bill themselves
Annual or monthly memberships. Visits get scheduled when they come due, member pricing applies on the job, and renewals invoice on their own. This is the part most HVAC software gets wrong, so we built it first.
Your accounts, your money
Nobody sits between you and your customers' money.
Most field service software resells texting and card processing and keeps a slice of both. HVAC Dock connects to your own Twilio and Stripe accounts instead. You pay their published rates, the phone number and the payment history are yours, and if you ever leave, all of it leaves with you.
0%
Markup on texting
Twilio's rate is your rate. Setup is two pasted keys; we register the rest.
0%
Markup on card processing
Stripe pays you directly. Pay links, refunds and receipts are on within a minute.
1
Calendar per technician
Jobs show up on each tech's Google Calendar and move when dispatch moves them.
For technicians
No app to install. It works on the phone they already carry.
Your techs open your company's address in the browser and sign in. What they get is a page built for a thumb and a driveway: today's jobs in order, the address as a map link, the phone number as a call button, the gate code in yellow so nobody misses it. Big buttons for on my way, start, photos, checklist and complete.
On my way in one tap
The customer gets a text with the technician's name and a live arrival window. No phone call, no guessing.
Checklists with photos
Tune-up and install checklists built for the job type, with before and after photos attached to the equipment record.
Equipment condition ratings
Every unit gets a quick condition score so the office can see what is due for replacement across the whole customer base.
Complete and invoice from the driveway
Capture a signature, mark the job done and send the invoice with a pay link before pulling out.
Compare
How it stacks up against what you use now.
| Spreadsheets and paper | General field apps | HVAC Dock | |
|---|---|---|---|
| Priced per company, not per user | n/a | ✗ | ✓ |
| Equipment records built for HVAC | ✗ | ✗ | ✓ |
| Your own Twilio and Stripe, no markup | n/a | ✗ | ✓ |
| Maintenance plans built in | ✗ | Sometimes | ✓ |
| Your data exportable any time | ✓ | Sometimes | ✓ |
| Setup time | Hours | Days | Ten minutes |
HVAC software pricing
One plan.
$79/month
+ $25 for each person you add
- Every feature, nothing held back
- Your login included. Add people, remove them, any time
- Your own Twilio, Stripe and Google accounts
- Nightly backups and a full export whenever you want it
- Two-factor login, one database per company
More than 50 logins or several locations? Ask about Enterprise.
What it costs at your size
Count everyone who needs their own login: you, the office, each technician.
Questions
Straight answers.
The questions owners ask on the first call, answered the way we would answer them on the phone.
Do my technicians need to install anything?
No. They open your company's address in the phone's browser and sign in. Add it to the home screen and it behaves like an app, icon and all.
Is it really per company, not per user?
Yes. $79 a month covers the company and your own login. Each person you add is $25 a month, added or removed from Settings whenever you like. Deactivate someone who leaves and the charge stops the same day.
Why do I connect my own Twilio and Stripe?
So you pay their rates with no markup, keep your number if you ever leave, and stay in control of your customer relationships. Setup is a couple of pasted keys and takes a few minutes.
Can I bring my customer list?
Yes. Import a spreadsheet from Settings, or send us your export and we will load it during your trial.
What if I cancel?
Cancel from inside the app. Your company stays available for 30 days so you can export everything (a full copy, plus every table as a spreadsheet), then it is deleted.
Is my data mixed with other companies?
No. Each company gets its own database and nightly backup. A restore for one company never touches another.
Do you work with QuickBooks?
Card payments do already. Payments run through your own Stripe account. Stripe's QuickBooks sync brings every charge, fee and payout into your books. HVAC Dock Invoices, customers and payments export as spreadsheets any time, and QuickBooks imports those directly anytime you need it.
Set up by lunch.
First invoice by dinner.
Ten minutes to get going. Nothing is charged until day 15, and cancelling is one click.